Time based Outlook 2007 rules

Exchange
7 Comments

Every now and then time-dependant rule questions come up and today I took a few minutes to figure them out. The good news is, Exchange 2007 transport rules make this easy and seamless. The bad news is, Outlook 2007 can do this too but only as a client-based rules. This means that without Exchange 2007, time-dependant rules can fire only if an instance of Outlook 2007 is running.

Corey Powell asks:

I have a customer with 6 sales people.  They have leads arriving via email to one email address.  They want the “on-call” person to receive all of the leads that come in for the period of time that that person is “on-call”.

So, how do you do this in Outlook 2007? Easy:

Click on Tools > Rules and Alerts > New > Check messages when they arrive > with specific words in the message header:
” 07:”
” 08:”
” 09:”
” 10:”

Forward it to people or distribution list and pick a user.

This will effectively forward messages received from 7:00 am – 10:59 am to the user or distribution list you specify. Repeat for the other 6 shifts with respective 4 hour windows.

Few notes: leading space is very important because some MTA’s use IPv6 which without a leading space can match the wrong part of the header. Furthermore, Outlook does not have the “and” operator (something that Exchange 2007 does in its transport rules stack) so if you receive mail from other time zones your filter may not work as intended.

Determination over Awareness

IT Business
10 Comments

Over the course of the past week, two of my very dear friends Karl and Marx have blogged about how they will not let the negativity over US economy interfere with their business direction this year. Among the notable quotes:

Mark:

“I may have slept through economics but I do know what my peers and customers are telling me.  Between the news and the fear manipulation being done for the sake of votes I’m done listening to negativity.  Now if you will excuse me, I’ve got a profitable business to focus on.”

Karl:

“I don’t understand why the media want to talk us all into a recession. This morning I turned on CNBC. What’s the story? Target same-store sales are up. Walmart same-store sales are way up!!! Walmart’s dividend is 95 cents a share. That’s huge.”

Now, don’t let these guys fool you. They are not ignorant by any stretch of the imagination, they have both done very well with the basics of American capitalism in that they have both built successful businesses, they have both given jobs to a bunch of people thereby fueling more than just their own pockets, through their companies they have given a lot of businesses a chance with the latest technology without the surprise costs.

They are not saying that things aren’t going in the wrong direction.

They are not disputing that we lost 68,000 jobs on Friday.

They are saying that they have a business to run and that playing into the fear and propaganda is not something they want to engage in. They are not letting the pundits distract them from their mission.

Does that mean that just if you wish upon a star hard enough and if your heart is pure you won’t see your customers go out of business? Does it mean that Mark and Karl have been sprinkled with pixy dust or that prince charming kissed their articles of incorporation so their companies can life happily ever after? No.

Business leadership is a delicate combination of determination and awareness. Know what is going on around you and work hard towards your goals. They are not mutually exclusive traits. (see posts on “execution” – being a determined and driven idiot does not guarantee success) Determination and awareness need to be in balance and most importantly, they need to be ongoing.

Most people let their circumstances dictate their direction, they believe that because they are agile they will be able to adjust to anything that comes their way.  Thats like saying that it’s OK to hit a wall at 60 mph because you have car insurance. Business success does not come as a result of tiny adjustments over the course of time – maybe business survival at best.

Business success comes from seeing an opportunity (or threat) before everyone else does, giving your customers/clients an insight into what is going on, presenting different options and showing that you are basing your recommendations both on your expertise and your awareness for what is going on.

So back to Karl Marx. Obviously successful guys. What are they seeing and saying that the others are not?

Is Shrink-Wrapped Software Dead?

Web 2.0
6 Comments

The latest issue of Time (March 17) questions whether we’ll soon see the end of commercial software installed on the PC in favor of web-based apps that do pretty much the same thing. Except for free and without the associated complexity.

I have discussed the web vs. LOB app issues in business use extensively and I believe that the trend to the web will continue. Simply because it cuts costs. Not just in the purchase price of the software but also the maintenance, patching, upgrading and migrating from one version to the next. Not to mention a full time person (or a support contract from an IT solution provider) to keep it all together.

Home market is a different story. While at work you create documents, print invoices, email extensively and manage appointments and calendars, your home life might be a little different. Editing pictures. Producing video. Webcam with friends and family. All very bandwidth intense applications, where having 10,000 fonts makes a huge difference. Has anyone sent you a business memo written in Windings? Now have you ever plucked a funky font for a flyer or a party announcement?

Web applications are great for business which needs the bare minimums to get the job done. For home use, I expect something to compensate for my lack of skill, even if I need to throw the processing power of a small server at it to make it look good.

I don’t think that the home / end user market is going to be as driven to the web apps as they will to the sub-$100 commercial software. Go to your local Best Buy, the most successful electronics dealer in America, and compare the square footage they dedicate to boxed software when compared to the flat screen TVs. They wouldn’t dedicate that much space to something that didn’t sell.

For the sake of the argument, here is what Anita Hamilton offered as the paid software vs. free software alternatives:

Paid Software

Free Software

Adobe Photoshop Elements

Picnik

Microsoft Office

Google Docs

World of Warcraft

Scrabulous

Family Tree Maker

Geni.com

What do you think?

Man of the Year

Vladville
1 Comment

This is the biggest badass I have ever seen. He just ran a half-marathon, at age 101, drinks beer, smokes and stays out late. Among the quotes:

And Martin likes running, “but not as much as I like my beer,” he added.

Martin is also the father of 17 children, which also doesn’t impress him. “Pity I didn’t have anymore kids,” he said with a sigh.

Martin says that in the last weekend, he’s completed a 13-mile half marathon that took him a little more than five hours. It would have been faster, he says, but he says he stopped for a beer and a cigarette.

ht_runner1_080305_ms

Damn. Chuck Norris looks like a bitch compared to that!

And a happy emasculated weekend to you all!

What does Rumba mean in Hindi?

IT Culture
3 Comments

PIC-0040

It’s Friday.. joke time.

Last week, after spending some quality time mopping my office floor, I decided it was time to get some help. As hard as many of you feel I work, I am lazy in day-to-day life on the same order of magnitude. If you notice, those servers were shipped when I moved into this place a few months ago and the tree in the back still has a sales tag on it. I am afraid if I pull it the whole thing will fall apart and then I’d have to explain why my office has a dead orange tree.

So last week I got a Rumba. I fully expected this thing to simply blow all the crap around the office and make the dirt more distributed (and less noticeable) but I have to say that it has surpassed my every expectation. This little monster not only gets into everything and manages to finds its way out, it also sucks hair, dust and assorted crap right off the floors. Now, granted, its hardwood so not a big deal but I am still impressed. It has certainly eliminated many hours from the local assortment of illegal immigrants.

Which leads me to believe that we are being replaced by robots.

Which further leads me to believe that there aren’t billions of people in India, or even millions. I believe there are exactly 5,000 Indians on that subcontinent, all of whom rush into the street for the annual picture that makes it seem they live on top of each other with the collection of edible and homicidal animals.

But why? Why do that? What are they hiding?

And then it hit me.

Indians have already been replaced by robots. They are just trying to make us not go over there and see them living in their gold palaces while IVR responds to technical calls, support requests and customer service!

Here is my list of evidence:

  1. Tech support Indians sound nothing like any of my Indian friends. They all speak in the same tone, with no inflection, no volume changes, no respect for any punctuation.
  2. Tech support Indians do not respond to questions you ask but are answering the questions they believe you are asking.
  3. Tech support Indians do not interact well with humans.
  4. Tech support Indians either lack self awareness (“So, where are you at?”) or are unaware of their surroundings (“What time is it there? How’s the temperature?”)

Finally, I have developed an algorithm for checking if the Indian tech support is human or just a robot:

Step 1: Make up a word. See if they ask for a definition of the word or play along. “The computer is bizongling.” – Human will ask for a definition, robot will do a pattern match and proceed to answer a question.

Step 2: Stress test. Fire several questions in rapid succession. Human will try to respond to the most relevant question immediately. Robot will have a long pause.

Step 3: Full Duplex Check. Talk over the Indian tech support. Human will stop and get confused over why you’re such a bastard. Robot will continue to talk.

Step 4: Suicide check. Ask them to spell their name. Robot Indian Tech support names are Roger, Mike, Rod or Ted. Human Indian Tech support are either Patel or look like a Sunday newspaper put through a paper shredder and reassembled in random order. Ask them to spell their name. Third repeat into it you should hear a loud scream.

You don’t want to know how much time I have spent on tech support to become this cynical. I firmly believe that if I’m paying you and you’re not there to help me, you might as well be there to amuse me.

Year in review: Is SBSC community better off?

Microsoft
Comments Off on Year in review: Is SBSC community better off?

I’ve been blogging about doing business with Microsoft for a few years now and every year, as our program renewal comes up, I like to ask myself if we are better off or worse off as a community that relies on Microsoft to make most of the l00t. I specifically break it into the following categories: product roadmap, brand strength, partner services, local presence and competitive matrix. So let’s review:

Product Roadmap: C

In 2007, Microsoft in my eyes not only lost the mobility game, but also appears to be losing focus going forward in the space I dominate (MSB). As a result, my customers are demanding services (Salesforce), devices (Blackberry) and software (MacOSX) that increase my cost of doing business because we need to be more familiar and ready to support a wider range of products that end up in a business because Microsoft loses. 

Brand Strength: F

Another year of live.com. Another year of big losses to Google. Botched launch of Vista. Nearly non-existent launch of Server 2008. It is my sincerest belief that none of my customers would be even aware of 2008 if I hadn’t told them. To make matters worse, even the IT partners we work with are asking for 2003.

In 2007, Microsoft took the potshots and digs from Apple sitting down, to the extent that may even be admitting that Apple is right. With everyone else gunning for the same space, when will Microsoft hire an advertising/marketing agency? Microsoft is at the moment the very uncool solution with nothing seemingly turning it around.

Partner Services: A+

We have never gotten more for less in the history of OwnWebNow. Microsoft has beefed up its sales staff, provided multiple ways, venues, people and portals to get answers, information and support. I don’t think Microsoft has ever been a stronger partner than it is now.

Local Presence: A

Although the TS2 events are noticeably down, the TS2 guys involvement with the partners is way up. Every event we had locally was attended/presented by the TS2 guys, I keep on getting great feedback about JJ and the other guys on that team, they really have elevated their game.

Competitive Matrix: A

It’s still hard to touch Microsoft on the server. There is still little in the tipping point between going from as-is to “All Mac” offices though more and more Apples are turning up. New Office SKUs are making it easier for us to recommend licensing and not have to be the middleman of selling / provisioning / managing it all.

On the areas we directly compete with Microsoft and look to directly compete with Microsoft (Software + Service) things are looking better and better. Microsoft is still building their data centers and probably years from successfully implementing and offering competitive solutions. Looking at the new “Microsoft Online” SaaS offerings, its clear that their support is going to remain the same its always been, I just have yet another competitor advertising my business model and funneling disgruntaled customers my way when the new partners take over.

So both as a partner and a competitor, I’m pretty happy with what Microsoft brings into my SWOT.

Overall

Gotta give it up to Redmond, they are definitely making it a more valuable and profitable relationship to be in. While their products need work and their marketing is placing them into jeopardy of falling to the distant option instead of dominant contender, so long as people are on Windows the ride should be smooth.

Local stuff is doing better, though mostly due to the death of SPF/RiffRaff hobbyists, so it leaves more bandwidth and assistance for the people that are building and growing. One interesting thing is that over the past year even the most determined “one man shop” mindsets have started to change as a result of demand and nearly everyone I talk to is looking to hire and outsource aspects of their business. I think the stricter control over piracy, MAPS restrictions, requirement for certification for certain deals and really the most minimal of Microsoft control over who gets benefits has nearly decimated the unreliable computer guy syndrome. The calls I used to get “Oh, that guy just destroyed them” are few and far in between now and a lot of folks are merging and teaming up simply because our space is growing and demand is skyrocketing – people that used to be desktop jockeys are long gone.

Competitively, anything the 500lb gorilla does in my space keeps on improving my business because they drive the awareness for a solution and partners flock to me because of the support we put behind it that Microsoft can’t.

Overall, if Microsoft worked a little on their brand advertising things would be perfect. But even without that, nearly everyone I talk to is on the up and up and looking to invest and grow. Do we as a community have it better because of Microsoft? I think so, whats your take?

Exchange ActiveSync in iPhone

Apple, Exchange
1 Comment

Courtesy of PC World, Apple today announced that 1.1.5 will ship with Exchange ActiveSync functionality which will, for all intents and purposes, make iPhone “business capable,” more:

Enterprises want great push e-mail–“huge request.” And push calendar information. And push contacts. And a global address list. And Cisco IPsec VPN, and a variety of security-related options. And automated configration options, and remote data wiping just in case the phone is lost or stolen.

“I’m really excited to be the one telling you today we’re doing all these things in the next release of the iPhone software.” Applause.

Back to push. Customers have asked for built-in Microsoft Exchange information. Apple has licensed the ActiveSync technology needed from Microsoft to support Exchange.

Schiller explains how old-school push is complicated and unreliable, then says that ActiveSync is modern, simple, and reliable. iPhone apps like its e-mail and calendar will support it.

He walks over to a podium to demo all this. His phone has no contacts, no events, and no e-mail. But the screen for adding e-mail has a new option: Exhchange. He’s skipping that, but is turning on an Exchange account he had pre-configured. He wants to use ActiveSync for contacts, calendars, and e-mail. He turns them on. “And that’s it.”

His contacts show up, as do his appointments and his e-mail. Apple’s Bob Borchers is in the audience on Wi-Fi helping Schiller with a demo. Schiller creates a new contact, and Borcher confirms that it was instantly synched via Exchange and has shown up on his device.

Next, Schiller goes to mail. Borchers sends him an e-mail. And there it is on Schiller’s phone. Applause. “This is exactly what enterprise customers have asked for.”

Schiller’s looking at his calendar. He asks Borchers to move a meeting up, and the schedule change shows up on Schiller’s iPhone. “All that is happening live.”

Schiller says the last part of the demo is the most fun. He’s saying that maybe he’s lost his iPhone. He asks Borcher to wipe the phone remotely. He does, and Schiller’s phone loses all his data. Applause.

Also interesting is the quote on sales. iPhone is now the second most deployed smartphone (28% market share), second only to Blackberry. I am not sure if Windows Mobile devices are counted under a single brand, or if Samsung Blackjack and AT&T Tilt are two completely different smartphone brands. However you define it, nearly a third of the smartphones on the market now supports Exchange along with its push email and remote wipe. That is… significant.

Google Calendar Sync

Google
1 Comment

Cal SyncMost of my community work and freebie stuff runs off of Google and I don’t think I’m cutting it short when I say that Google has by far the best calendar/scheduling app on the market today. So this release has definitely brightened up my day, Google announces Google Calendar Sync that does one way or two way sync with Microsoft Outlook, but this also opens up a synchronization from Google Calendar to Windows Mobile.

Leech it today..

Financing for Idiots

IT Business
6 Comments

One of my pet peeves is watching local infomercials in disbelief that there are so many idiots out there, just dying to give me their money. In my next business venture I am picking something far more evil than IT. Consider this brilliant commercial for a brand new car:

Owe more than it’s worth? We’ll pay it off and put you in a brand new Ford car or truck!

What they are really saying is: Are you swimming in debt but are still insecure enough about your standing that you need a brand new car to overcompensate for being a sociopath? Well, tow it in and we’ll give you less than its worth for it, finance the remainder of your loan at a likely higher rate, give you an even bigger car you can’t afford and charge you retail because beggars can’t be hagglers, and your insurance will go up, too! But wait, you will now be in even more debt, owning an asset that will depreciate far faster than your older car!

Just how fucking stupid do you have to be to bite that?

The sad truth is, not that stupid. Most people happen to be that dumb, regardless of their technical abilities they are totally unfit to run a business or advise another for that matter. That, dear reader who didn’t have the balls to post a comment but emailed me instead, is the reason I have dedicated more of my time writing business articles than taking pretty screenshots on how to install an Exchange patch and read the release notes. Most of the audience here is selling technology one way or another (internal to the boss, external to the client) and if you are going to be talking technology business you might want to be more aware of the actual business concepts when dealing with someone that has actually built one with more than 1.5 employees in it.

So ring the bell, schools in sucker. Comments are open for a reason.

In Defense of Microsoft

Microsoft
1 Comment

One of the things you eventually have to come to terms with is that business is not always fair. Not everyone gets compensated the same, not everyone gets the treatment they deserve, not everyone gets their fair share of the pie. Sometimes in business, as in life, you have to make difficult decisions that you know will upset the other stakeholders in order to survive and thrive as a business. It’s a business, not a Miss Congeniality contest.

The other day one of the Microsoft Partners got a call from his client asking him whether they should update their contact information with Microsoft. This, in his opinion, constituted an inappropriate contact with the customer meant to cut him out of the trusted relationship with the client to supposedly sell services to the client directly. Here is the content of his response to the big cheese of SMB Australia (wtf? Robbie is not running that thing yet?):

Inese,

I am a Microsoft Partner in Melbourne and just was shown your mail out to Volume Licensing customers sent last week.  This e-mail is being copied to the Melbourne SBS Users group Yahoo list in an effort to rally other MS partners to voice their opinions on this.

I am utterly appalled by Microsoft blatantly trying to gather end customer information in what can only be seen as a conscious effort to cut out your “partners” and directly sell product to the end customer.

On one hand you have your fellow team members telling us Microsoft would never do such a thing and then we see irrefutable evidence to the contrary.  It is imperative that Microsoft immediately cease this attempt to poach sales from the channel and ideally send a letter of apology to those customers who have been contacted for doing so.

From my own experience, the “small” end of the market prefers to work with their IT Providers and the vast majority of my clients have become engaged my services due to being disillusioned with larger providers.  The larger organisations are unable to provide the personalised service that they desire and that they also pride themselves on providing to their own client base.

It is my opinion that this marketing effort is truly misguided and may in the long term damage Microsoft’s reputation with the SMB market.  You have an enormous army working for you with your Partners, regardless of the level.  We may gripe about things such as licensing complexity and such, but they are far less of an issue than what have to deal with LOB application vendors and the likes of HP, Lenovo and other hardware vendors.  You have succeeded in one marketing campaign to raise Microsoft to the very top of the heap of vendors to be wary of.

If this is how you are going to reward your partners for selling Volume Licensing to our client base, I for one will be hesitant to offer this option in future quotes.  Other vendors have tried this type of approach to hijack customers, some have fared better than others.  I hope Microsoft fails miserably with this one.

I would be happy to discuss this further with your organisation if you should so desire to receive input from one of you most important sales sources you have.

Inese, responded (I’ve boldfaced the significant text):

Dear Concerned in Syndey,

Thank you very much for your email raising your concerns with respect to one of our recent marketing initiatives.  And thank you for taking the time to speak with me this morning to help me understand how you came to perceive the communication as an effort to ‘cut out’ partners from the sales process.

For the benefit of the Melbourne SBS User Group copied on your email (and this one in response), I will restate that the intention of the communication you refer to is absolutely in no way a means of enabling direct selling and  by-passing the Partner channel.  In fact quite the contrary.

As a regular part of our sales and marketing programs, Microsoft, like any other vendor, wishes to engage its existing and prospective customers in a meaningful, timely and relevant fashion.  The foundation for being able to do this is the quality of our customer data including some basic details such as correct contact details, number of PCs and the industry the customer operates within.

The communication you refer to below aims to do just this – to update the profiles of these customers to enable a more relevant engagement.

The reason I say that our intention is actually contrary to your assertion that we are aiming to circumvent the Partner channel is that when we are able to market more effectively to our collective customers, we achieve a much better response which in turn drives a higher volume and quality of sales leads to our Partners.

David, as you correctly point out below, our Partners are a strategic asset for Microsoft and we cannot succeed without you!  This initiative will actually benefit our Partners.  This is truly intended as a positive outcome for the Customer, Partner and Microsoft.  We all win with a solid foundation of customer insight.

Thanks again for the feedback.  I hope I was able to allay your concerns and those any others on this email may have.

Best regards.

inese kingsmill l smb director l microsoft australia

 

Ok, so I have to say, Microsoft is right here and I have to say they are entitled to take the action they just took. I would even suggest it is fair. They did not take this information and pass it to another vendor, they did not take your lead and try to close the deal themselves, they did not act like the email was a mistake and an isolated incident, all of which they have done repetitively in the past, they simply tried to open a direct channel of communication with their customer.

Now, I know its going to be a hard fact to swallow that this is their customer, that this company has a direct contract with Microsoft, that they agreed to be in contact with Microsoft.. but those are the brakes. The VAR community cannot expect Microsoft to create, finance and support all these programs meant to educate, grow and manage SMB partners, finance their deals, offer bundles and discounts, and be a completely unrelated and uninterested third party. You cannot have it both ways. If you want it that way, go buy everything as a full packaged product and Microsoft will not know a thing about them.

Truth is, Microsoft signed a contract with your customer and in the eyes of law and god and the flying spaghetti monster this is Microsoft’s client. Microsoft will market to them, invite them to events, offer specials, offer training, offer helpful tips and yes, offer services that directly bypass you.

So Microsoft did the right thing. What you should be more concerned about is the blog post that I wrote the other day and more than 100,000 of you read so far – about how Microsoft is building services to be sold directly to the customer. The services I talked about can still be bought from a partner though, but what about Office Web Workplace, which can only be obtained from Microsoft? Are you programming in corporate firewalls to drop connections to that?

Let me level with you folks, because I’ve been warning you about this for years, participation is not optional. Conferences are important, direct engagement is important and trust is important. You choose to go to Riff Raff festivals and vendor hugfests and you miss out on Steven Ballmer jumping around the stage a mile high and nearly passing while saying that they will compete – as a slide after slide keeps on reinforcing the fact that VARs are irrelevant. Partners are important, but if your primary function is that of a reseller, your days are numbered. If you are not a part of development of that Software + Service you are no longer a partner, you are competition.

Microsoft did not descent from heaven as an angel and won 90%+ of the market by producing excellent products that customers just flocked to. Microsoft did so by ruthlessly competing, sometimes illegally, and designing the software in an all-encompassing way to address all problems, on all scales, for all customers.

We exist, as a business, due to that success. My sincerest hope, as a CEO of a software and services company, is that we are mature and professional enough to compete with Microsoft and use our SWOT to provide better solutions to the client base.

What Microsoft did was just a first step, and if you were wise enough to attend WWPC, you know what steps 2, 3, 4 and 10 are going to be too. Microsoft is turning into a more customer-friendly organization, they are going to serve their customer and just because you were the necessity to get them where they are now, it does not mean your business can survive as the big blue tries to steer its ship in the direction of user-managed computing free of IT complexities. It will be a better, more powerful, more aware company and those that survive to compete and complement those solutions will be sustained businesses of the future. So check the big picture, work on yourself, be aware of where Microsoft is going and adjust.

Oh, or you can get upset and try to fight $30 billion a quarter profit company in its quest to reach your joint customer base until they manage to move them to the web.